The January 2020 Membership Ballot and the Invitation to Join CBBG* for Z136.4 both opened January 16, 2020 to members of ASC Z136. These will both be open until February 17, 2020 at 5:00 pm EST. An email with instructions was sent via eBallot. If you are a member of the main committee (ASC Z136) and need assistance logging in to complete your ballot, please contact Liliana Caldero (lcaldero@lia.org) as soon as possible, as no late ballots will be accepted.

*The CBBG is the Consensus Body Balloting Group; joining this group means that you will be part of the group that votes on the approval of a specified document, in this case the Z136.4 Committee Draft for Vote. Members who join a CBBG are expected to have interest in and commitment to reviewing and voting on a specific proposed standard, and are required to return ballots by the due date.

The default recirculation ballot to approve resolutions made to the Z136.8 Safe Use of Lasers in Research, Development, or Testing, closed Thursday, January 9, 2020 at 5:00 pm Eastern Time; the deadline for comments for the second public review of this same document closes February 3, 2020. There have been no comments received from public review yet.

As you know, if a member of the balloting group does not plan to change his/her vote on a default recirculation ballot, it is not necessary to return the ballot. In this case, the vote will be counted as in the original ballot. This applies to both affirmative and negative votes.

Of the responses received –

two of the original negative votes (three) changed to affirmative votes, while two affirmative votes changed to negative. One balloting group members that did not previously vote cast an affirmative ballot in CDV2. Below is a comparison of the original results and the recirculation results:

CDV1 results
Ballots returned: 37 of 41 = 90%
Abstain: 3
Affirmative: 31 of 34 (returned less abstentions) = 91%
Negative: 3

CDV2 results
Ballots returned: 38 of 41 = 93%
Abstain: 3
Affirmative: 32 of 35 (returned less abstention) = 91%
Negative: 3

A copy of the summary of consensus body balloting group vote by interest category has been uploaded to the Committee Documents page of ASC Z136.

ASC Z136 General Page

You are invited to attend the 2020 ASC Z136 Annual Meeting, to be held in Austin, TX, preceding the 2020 DOE LSO Workshop. This meeting is for all members of the ASC Z136 and is also open to observers (non-members of ASC Z136). Please save the below information:

Event: 2020 ASC Z136 Annual Meeting & Lunch
Date: Monday, 30 March 2020
Time: 9:00am - late-afternoon
Location: Lil' Tex Auditorium, The Commons Event Center, JJ Pickle Campus of the University of Texas at Austin.
Address:Commons Conference Center
10100 Burnet Road, Bldg 137
Austin, TX 78705

AGENDA Suggestions for meeting agenda items are welcome and should be submitted to Sheldon Zimmerman (sheldon.zimmerman@navy.mil) no later than February 14, 2020. The final agenda will be sent out 30-days prior to the meeting.

ANCILLARY MEETINGS - (New Location!) In the days before the Annual Meeting, several subcommittees will host their own meetings at the La Quinta Inn & Suites by Wyndham Austin Near The Domain. This location is about three (3) miles away from the Commons Conference Center. A detailed schedule will follow as soon as the dates and times have been confirmed with the chairs. The DOE LSO Workshop has arranged for special group rates at several hotels in the surrounding area, including the above mentioned La Quinta Inn. Many of the hotels also offer limited government rates. Please be sure to review their hotel reservation instructions on the Hotel Accommodations page of the LSO Workshop website (Workshop website URL: https://cvent.utexas.edu/event/4395905a-3777-44d6-9936-fc4d469ab1a2/websitePage:9d3e9360-6925-4051-942e-37dfb683e32d).

FURTHER DETAILS An RSVP request will be emailed to you in the following weeks along with further details about exact times and ancillary meetings. Non-members of ASC Z136 who would like to attend as observers should contact Liliana Caldero (lcaldero@lia.org). It is necessary to RSVP for room count and meal purposes. Note: If you are unsure if you are a member of ASC Z136, a roster can be found on the Z136.org website here: https://secure31.prohosting.com/a0009813/ascroster.php

Sincerely,

Liliana Caldero, LIA Manager of Publications and Standards, and Sheldon Zimmerman, ASC Z136 Chairman

The CDV2 and combined comment resolutions will be posted to Z136.org for CBBG members prior to the ballot opening. Note that ballots and comments will not be accepted until the balloting period has opened.

The ballot is NOT yet open; another notification will be posted to Z136.org when the ballot becomes available. Further instructions will be sent via email in the coming days. For additional information about default ballots, please review section 7.5 of the Z136 Procedures.

As you know, if a member of the balloting group does not plan to change his/her vote on a default recirculation ballot, it is not necessary to return the ballot. In this case, the vote will be counted as in the original ballot. This applies to both affirmative and negative votes.

Of the responses received −

All of the original negative votes (three) changed to affirmative votes, and

one balloting group members that did not previously vote cast an affirmative ballot in CDV2. Below is a comparison of the original results and the recirculation results. As a note, the original ballot results I shared earlier this year reported that 83% of the ballots were affirmative, but in that calculation I had not removed the abstentions from the denominator; the percentage of affirmative votes was actually 89%. The correct results are reported below:

Original results

Ballots returned: 29 of 32 = 91%

Abstain: 2

Affirmative: 24 of 27 (returned less abstentions) = 89%

Negative: 3

CDV2 results

Ballots returned: 30 of 32 = 94%

Abstain: 2

Affirmative: 28 of 28 (returned less abstention) = 100%

Negative: 0

A copy of the summary of ballot results will be posted on the ASC Z136 - General Page (scroll down to the Committee Documents section)